European-American University™

1. The Members of the University
I. The following persons shall be members of the University:-


II. Membership of the University shall continue so long only as one at least of the qualifications above enumerated shall continue to be held by the individual member,

2. Formation of the Executive Council
III. The Executive Council has been created and its powers authorised by resolution of the Board of Directors of the University.

3. The Appointment, Powers, Duties and Conditions of Service of the Officers of the University
IV. The Executive Council shall appoint the successors to the President.

V. The Executive Council shall appoint the successors to the Vice-Presidents.

VI. The Executive Council, on the recommendation of the President, shall appoint the Dean of each Faculty or Head of Department, who shall hold office for such period and upon such conditions as to reappointment or otherwise as shall from time to time be prescribed by the constitution of the Faculty as approved by the Executive Council.

VII. The Executive Council may, from time to time, appoint such officers with teaching or research duties as may be required for the service of the University.

VIII. The Executive Council may, from time to time, appoint such other officers (whether paid or unpaid), as may be deemed necessary for the efficient functioning of the University.

IX. Save as otherwise provided in the Constitution and these Regulations, the powers, duties, remuneration and terms and conditions of office of each officer of the University shall be such as the Executive Council shall deem fit.

X. Unless otherwise provided in his or her conditions of appointment, an officer of the University may resign by writing addressed to the Executive Council.

4. The President and the Vice-President for Development and Quality Assurance
XI. The President shall have a general responsibility to the Executive Council for maintaining and promoting the effective working and good order of the University, and shall be both the academic and administrative head of the University. The Vice-President for Development and Quality Assurance shall be the Secretary to the Board of Directors of the University.

5. The Executive Council
XII. The Executive Council shall consist of the following persons, namely:-

Class I : Members who are Officers of the University

Class II : Additional Members

XIII. Except as otherwise by the Constitution provided and subject to these Regulations the Executive Council may determine all matters relating to the nomination and appointment of members of the Executive Council and their respective periods or terms of office and all other matters relating to the constitution of the Executive Council.

XIV. Any casual vacancy occurring by resignation, incapacity or death among the appointed members shall be filled by the persons which appointed the member whose place has become vacant, and the person appointed to a casual vacancy shall hold office for the residue of the term for which the representative in whose place he or she is appointed was a member.

XV. Members retiring by effluxion of time may be re-nominated or re-appointed.

XVI. Any member of the Executive Council, other than a member in class I, may resign by writing addressed to the Executive Council.

XVII. The Executive Council shall hold such General Meetings as are deemed necessary. These meetings may be held using the University’s secure online discussion forums, or by face-to-face meeting, teleconference, videoconference or email as appropriate. and notice of the day and hour of the meeting shall be sent to every member of the Executive Council at least four weeks before the date of the meeting.

XVIII. The Executive Council shall have power to discuss any matters relating to the University and to convey its opinion thereon to the Board of Directors for action.

XIX. A Special Meeting of the Executive Council may be convened at any time. Notice of any Special Meeting stating generally the nature of the business to be transacted shall be sent to each member of the Executive Council and no such meeting shall be competent to transact any other business than that mentioned in the notice or directly arising therefrom.

6. The Powers of Executive Council
XX. The Executive Council shall have all such powers as are necessary for the discharge of its functions as they are defined in these Regulations, including the following:-

(a) To govern, manage and regulate the finances, accounts, investments, property, business and all affairs whatsoever of the University and for that purpose to appoint bankers and any other officers or agents whom it may seem expedient; to make arrangements for the financial accounting of the University.

(b) To invest any moneys belonging to the University in such stocks, funds, fully paid shares or securities as shall from time to time be thought fit or in the purchase of freehold or leasehold hereditaments including rents; provided that the powers conferred by this paragraph shall be exercised subject to the provisions of applicable law relating to trustees.

(c) To sell, buy, exchange, lease and accept leases of real and personal property on behalf of the University.

(d) To provide for any buildings, premises, furniture and equipment and other means required for carrying on the work of the University.

(e) To borrow money on behalf of the University and for that purpose to mortgage or charge all or any part of the property of the University whether real or personal unless the conditions of any Will, Deed or Gift or other similar instrument are thereby contravened and to give such other security whether upon real or personal property or otherwise as the Executive Council may think fit.

(f) To enter into, vary, carry out and cancel contracts on behalf of the University.

(g) To make provision for schemes of insurance, superannuation, pensions or retirement benefits for all salaried officers and, so far as the Executive Council shall think fit, for persons formerly in the employment of the University or their dependants or relatives.

(h) To admit or refuse admission to persons in respect of any program of study in the University.

(i) To exclude any student, permanently or for a stated time, from the University, or from attendance at any program or from entry to any examination or other form of assessment.

(j) To admit a student to a degree, diploma or other qualification of the University after examination, assessment, ad eundem gradum, ex officio, de jure, jure dignitatis or after such other academic process as is acceptable to Executive Council.

(k) To confer honorary degrees and honorary professorships of the University upon persons adjudged deserving of such distinctions by Executive Council.

(l) For what is adjudged by Executive Council to be good cause, to deprive persons of degrees, diplomas, honorary degrees, honorary professorships and other qualifications of the University.

(m) To recognise such examinations and periods of study at such universities and places of learning as the Executive Council may approve as equivalent to such examinations and periods of study in the University as the Executive Council may determine.

(n) To determine the duties and conditions of all employees. In the case of academic staff, this determination shall be made after taking the advice of the Academic Board into consideration.

7. The Academic Board
XXI. Membership of the Academic Board

The Academic Board shall consist of the following persons:

(a) Ex Officio Members

(b) Appointed Members

(c) Co-opted Members

XXIII. Periods of Office of Members of the Academic Board

(a) Ex Officio Members of Academic Board
Members of the Academic Board ex officio remain members for so long as they hold the relevant office.

(b) Appointed Members
(i) Persons appointed by the Executive Council.
Persons appointed by the Executive Council shall hold office from the date of the meeting of the Executive Council at which they were appointed until the third annual meeting thereafter, and shall be eligible for reappointment.

(c) Co-opted Members
Persons co-opted by the Academic Board shall hold office for such period not exceeding three years as may be determined by Academic Board and shall be eligible for re-appointment.

XXIV. Casual vacancies shall be filled by the relevant appointing body or person for such period, not exceeding the normal period of appointment as may be determined by the appointing body or person.

XXV. Any member of the Academic Board, not being an ex officio member, may resign in writing addressed to the Academic Board.

8. The Powers of the Academic Board
XXVI. The Academic Board shall be responsible for the academic work, consistent with the aims set out in the Constitution of the University, and shall, subject to the powers reserved to the Executive Council by these Regulations, take such measures and act in such a manner as shall appear to it best calculated to promote the academic work of the University both in teaching and research, and for the regulation and superintendence of the education and discipline of the students of the University. The Academic Board shall, subject to the Constitution and these Regulations, in addition to all other powers vested in it, have the following powers:-

(a) To regulate and control, after considering any views of members of the faculties, all teaching, courses of study and the conditions qualifying for admission to the various titles, degrees and other awards offered by the University.

(b) To regulate and control all teaching, courses of study, assessments and conditions qualifying for admission to the various titles, degrees and other awards offered by the University as validated awards, such regulation and control to be exercised in conjunction with other bodies in respect of validated awards upon such terms and conditions as may be required by the University.

(c) To regulate the arrangements for admission of persons to courses of study and their continuance thereon, subject to the powers reserved to Executive Council to admit or refuse to admit students to the University.

(d) To make recommendations to the Executive Council on the establishment of such faculties, departments, colleges and equivalent bodies as may be required.

(e) To regulate all University examinations and assessments and to advise Executive Council on the appointment of examiners, both internal and external, in respect of all courses of study, as mentioned in (a) or (b) above.

(f) To direct, regulate and promote research within the University and to require reports from time to time on such research.

(g) To review proposed major alterations to the duties and conditions of service of members of the academic staff and to advise the Executive Council accordingly.

(h) To comment to the Executive Council on the allocation of resources for teaching and research.

(i) To advise the Executive Council on the long-term development of the University, including any capital and estate proposals.

(j) To advise the Executive Council on the welfare of the students of the University.

(k) To regulate the discipline of the students of the University.

(l) To make recommendations or to express an opinion to the Executive Council on any matter of interest to the University and its affairs.

(m) To provide for the welfare of the students of the University after taking into consideration any recommendations or reports by the Executive Council.

(n) To co-opt members of the Academic Board as provided for by Statute 6.1(c).

(o) To grant, following a recommendation by the Executive Council, the title of Emeritus Professor or other academic distinction to a person having given service to the University.

9. The Faculties
XXVII. There shall be such Faculties as the Academic Board on the recommendation of the Executive Council may from time to time determine.

XXVIII. The constitution, powers, duties and membership of the Faculties shall be such as the Executive Council may determine, provided that all academic staff of the University with teaching duties shall be a member of at least one such Faculty.

10. The Departments
XXIX. There shall be such Departments, containing as members such officers of the University, as the Academic Board on the recommendation of the Executive Council may from time to time determine; and each Department shall, at least two times in each academic year, arrange a meeting of all these members to discuss its work via the closed online discussion forums provided by the University or an alternative method acceptable to the Academic Board.

XXX. Each Department shall establish, in a manner to be approved by the Executive Council, an adequate method of consultation between its members and students taking coursework in the Department.

XXXI. Each Department shall have a Head, to be chosen in a manner to be approved and for a period to be determined by the Executive Council.

11. Committees
XXXII. The Executive Council, the Academic Board and the Faculties may from time to time appoint, subject to the provisions of the later sections of this Regulation, such and so many standing, special and advisory committees or joint committees as may seem to them fit and may place on them persons who are not members of the Appointing Bodies. The duties and powers of such committees shall be such as the Appointing Bodies shall from time to time direct and may be revoked, altered or enlarged as the Appointing Bodies see fit.

XXXIII. The constitution and procedure of any joint Committee of Academic Board and the Executive Council shall be prescribed by the Executive Council with the concurrence of the Academic Board.

XXXIV. The President and the Vice-President for Development and Quality Assurance shall be ex officio members of every Committee of the Executive Council and of the Academic Board except where the President or the Vice-President for Development and Quality Assurance deems it in the University’s interests for him or her to withdraw from membership.

XXXV. The Dean of a Faculty shall be an ex officio member of every committee of the Faculty.

XXXVI. The appointing Body or Bodies may make Instruments or Regulations for the proceedings of a Committee but subject thereto every Committee may regulate its own procedure, times and places of meeting.

12. Removal From Office
XXXVII. Any member of the University appointed to an office by the Executive Council may be removed for good cause by the Executive Council.

XXXVIII. A person removed by the Executive Council or the Academic Board may appeal against that decision by invoking the procedures in Regulation 1.13.

XXXIX. "Good cause" in the Statute means:-

13.  Grievance Procedures for Members of Staff

Purpose of Regulation 1.13
XL. The aim of this Part is to settle or redress individual grievances promptly, fairly and so far as may be, within the school, department or other relevant area by methods acceptable to all parties.

Application
XLI. The grievances to which this Part applies are ones by members of staff concerning their appointments or employment where those grievances relate:-

XLII.(1) If other remedies within the school, department or other relevant area have been exhausted the member of the staff may raise the matter with the Head of the school, department or other relevant area.

XLIII.(2) If the member of staff is dissatisfied with the result of an approach under sub-paragraph (1) or if the grievance directly concerns the Head of the school, department or other relevant area, or if the member of staff is directly responsible to the President, the member may apply in writing to the President for redress of the grievance.

XLIV.(3) If it appears to the President that the matter has already been finally determined or that the grievance is trivial or invalid, he or she may dismiss it summarily, or take no action upon it. If it so appears to the President he or she shall inform the member accordingly.

If the President does not reject the complaint under sub-paragraph (3) he or she shall decide whether it would be appropriate, having regard to the interests of justice and fairness, for him or her to seek to dispose of it informally. If he or she so decides he or she shall notify the member and proceed accordingly.

Grievance Committee Procedure
XLVI. If the grievance has not been disposed of informally, the President shall refer the matter to the Grievance Committee for consideration.

XLVII. The Grievance Committee to be appointed by the Executive Council shall comprise:-

Procedure in connection with determinations; and right to representation
The procedure in connection with the consideration and determination of grievances shall be determined in such a way as to ensure that the aggrieved person and any person against whom the grievance lies shall have the right to be heard at a hearing and to be accompanied by a friend or representative. Such hearing shall take place at a place of the University’s choosing. The aggrieved person may be required to meet reasonable costs and expenses in relation to such a hearing.

Notification of decisions
XLIX. The Committee shall inform the Executive Council whether the grievance is or is not well-found and if it is well-found the Committee shall make such proposals for the redress of the grievance as it sees fit.

14. Appeals by Students
A student who in accordance with Regulation 1.6.XX.(i) has been excluded, permanently or for a stated time, from the university, or from attendance at any course or from entry to any examination, may appeal to the President, who shall hear his or her case, or nominate the Vice-President for Development and Quality Assurance or another member of the Academic Board who has not previously been concerned with the exclusion to hear his or her case. The decision of the person hearing the appeal shall be final.

The University shall inform every student so excluded by writing addressed to his or her last known address or by email, and therein to call his or her attention to his or her right of appeal and to the time within which it is exercisable: and the student shall, if he or she wishes to exercise this right, do so within seven days of being so informed by the University.

15. Acts during Vacancies
LII. No act or resolution of the Executive Council, the Academic Board, or of any Committee or Faculty constituted in accordance with these Regulations shall be invalid by reason only of any vacancy in the body doing or passing it or by reason of any want of qualification by or invalidity in the election or appointment of any de facto Member of the body whether present or absent.

16. Interpretation of Regulations
LIII. These Regulations shall be interpreted in such manner as not to conflict with the Constitution.